How to Start a Not For Profit Organization in Ontario, Canada

Last Updated: August 20, 2021

Starting a nonprofit organization is a commendable feat, so for starters, kudos. Secondly, how do you do it? Well, there's definitely paperwork, but it can be a straightforward system if you know what you're dealing with. Since you're doing your research, you will!

Steps

1
Meet with the people in your group who will be the first board members of the organization. Develop your mandate, as it will help you define your official "objectives" in the incorporation process.
2
Contact the Ministry of Governmental Services Companies Branch at 1 800 361 3223 to discuss the application process and/or to attain a copy of the not-for profit incorporation form.

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3
Conduct a NUANS search (i.e. Newly Upgraded Automated Name Search). You can do this on your own for about CA$20 or hire a consultant to do it for you. This step ensures that your proposed organization name isn't already taken. This is a mandatory step, as the original NUANS report must be sent to the Ministry of Governmental Services, Companies and Personal Property Security Branch along with your application.
4
Obtain legal advice on the application prior to submitting the incorporation form.
5
Complete the non-profit incorporation form in duplicate, sign both copies.
6
Send the completed application form and the original copy of the NUANS search to: Ministry of Governmental Services, Companies and Personal Property Security Branch, University Ave, Suite 200, Toronto ON M5G 2M2. Include a cheque payable to MINISTER OF FINANCE. The cost of processing the application is CA$155 for four to six weeks, or CA$255 for seven day service. For the seven day service, include a covering letter explaining that you want expedited service.

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Community Q&A

Question

Do I have to incorporate a not for profit organization?

Community Answer

No you don't but it is definitely good for your organization to do so. It will help you budget wise in the long run, as it gives the organization a tax break.
Question

Can foreign citizens be part of a Board of Directors for a non-profit corporation in Ontario?

Community Answer

Yes, they can be. If you're from a different country but you are a Canadian citizen or permanent resident on your way to completing your time in Canada, you can be a part of the board of directors for the not-for profit organization.