How to Save Quick Parts in Outlook

This wikiHow teaches you how to save a part of an email message to the Quick Parts gallery in Microsoft Outlook. Saving text and/or images as Quick Parts allows you to quickly insert frequently-emailed content into future emails, much like a template or signature.

Part 1
Part 1 of 2:
Creating a Quick Part

  1. Image titled Save Quick Parts in Outlook Step 1
    1
    Open Microsoft Outlook. A quick way to do this is to click the Windows Search icon (a circle or magnifying glass next to the Start menu), type outlook, and then click Outlook.
    • If you have a Mac, you should find Outlook in the Applications folder.
  2. Image titled Save Quick Parts in Outlook Step 2
    2
    Open a message that contains the part you want to save. This could be a message you’ve already sent, one someone sent to you, or one that you’re still composing.
  3. Image titled Save Quick Parts in Outlook Step 3
    3
    Enable paragraph marks (optional). Only do this if you need to preserve a block of text’s formatting, such as line spacing, alignment, or indenting. To do this, click Insert tab at the top of the screen, then click the paragraph mark .[1]
  4. Image titled Save Quick Parts in Outlook Step 4
    4
    Select the text and/or images you want to save. If you enabled paragraph marks, make sure to include surrounding marks in the selection.
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    5
    Click the Insert tab. It’s at the top of the screen.
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    6
    Click Quick Parts. It’s in the ″Text″ section.
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    Click Save Selection to Quick Part Gallery. This opens the ″Create New Building Block″ box.
  8. Image titled Save Quick Parts in Outlook Step 8
    8
    Add details for the selection.
    • Give the selection a name (so you can easily find it later).
    • Select a gallery where you’d like to save the block.
    • Choose a category or create your own.
    • Add a description about what the block is for.
    • Choose a template to which you’ll save the block.
    • Choose your formatting preferences under ″Options.″
  9. Image titled Save Quick Parts in Outlook Step 9
    9
    Click OK. The selected area is now saved as a Quick Part.[2]
    • If you enabled paragraph markers, you can disable them by clicking the paragraph button again on the Insert tab.

Part 2
Part 2 of 2:
Inserting a Quick Part

  1. Image titled Save Quick Parts in Outlook Step 10
    1
    Open Microsoft Outlook. A quick way to do this is to click the Windows Search icon (a circle or magnifying glass next to the Start menu), type outlook, and then click Outlook.
  2. Image titled Save Quick Parts in Outlook Step 11
    2
    Compose a new message. If you have a draft in progress, open that instead.
  3. Image titled Save Quick Parts in Outlook Step 12
    3
    Click the mouse where you want to insert the Quick Part.
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    4
    Click the Insert tab. It’s at the top of the screen.[3]
  5. Image titled Save Quick Parts in Outlook Step 14
    5
    Click Quick Parts. It’s in the ″Text″ group.
  6. Image titled Save Quick Parts in Outlook Step 15
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    Select the block you want to add. You may have to scroll down to find it.
  7. Image titled Save Quick Parts in Outlook Step 16
    7
    Click Insert. This inserts the selected Quick Part into the message right where you clicked the mouse cursor.

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References

  1. ↑ https://support.office.com/en-us/article/create-reuseable-text-blocks-for-email-messages-8fb6c723-c960-4c8c-9790-3e43ddc4b186
  2. ↑ https://www.timeatlas.com/outlook-quick-parts/
  3. ↑ https://support.office.com/en-us/article/create-reuseable-text-blocks-for-email-messages-8fb6c723-c960-4c8c-9790-3e43ddc4b186

About This Article

Nicole Levine, MFA
Written by:
Nicole Levine, MFA
Tech Specialist
This article was written by Nicole Levine, MFA. Nicole Levine is a Technology Writer and Editor for wikiHow. She has more than 20 years of experience creating technical documentation and leading support teams at major web hosting and software companies. Nicole also holds an MFA in Creative Writing from Portland State University and teaches composition, fiction-writing, and zine-making at various institutions. This article has been viewed 2,103 times.
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Co-authors: 3
Updated: October 25, 2021
Views: 2,103
Categories: Outlook
Article SummaryX

1. Select text and/or images.
2. Click Insert.
3. Click Quick Parts.
4. Click Save Selection to Quick Part Gallery.
5. Fill out the form.
6. Click OK.

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